Data Entry
Hotel/Motel HMIS Workflow
If the hotel/motel project receives referrals in HMIS, begin by running the Referrals Report (see Receiving & Updating Referrals for detailed instructions) Create HMIS Entry The process below must be completed when a household first enters the ...
Creating Case Plans and Case Notes
Adding a Goal 1. From the Clients Client Profile click on the Case Plans Tab. Figure 1 Figure 2 (1) Use the pencil icon to edit existing goal (2) Click the trash icon to delete existing goal (3) Click the add goal button to ad a new goal to the ...
Housing Move In Date Data Quality
The Housing Move-in Date is used to document the date that a household enrolled in an RRH/PSH project, moves into housing. This critical data point is used to differentiate households that have already moved into permanent housing from those enrolled ...
Data Entry for County/ Parish Field
In October 2024 a new County Field went live in the Michigan HMIS for all Entry/Exits. This field is mandatory for all entries. Since this is a mandatory field for all household members, agencies will need to ensure this data entry field is complete ...
VA Case Management Grant Entry Workflow
All veterans referred to Case Management Grant will initially come through the CAM Access Site. Prior to making the referral, CAM staff will create a record in HMIS for all household members and will complete several of the HMIS intake assessment ...
ShelterPoint Referrals
ShelterPoint Referrals In ShelterPoint, verify that you are in the correct provider, select the appropriate unit list (if your program has multiple unit lists), then click View All. There are three sections on this page: the unit list, which shows ...
Interim Reviews
Throughout a client's project stay, information within the project entry will need to update periodically. This is done by completing Interim Reviews. The attached document details steps to complete this task
VBNL Assessment: VBNL Workflow for SSVF Programs
VBNL JOB AID: VBNL WORKFLOW FOR SSVF PROGRAMS ADDENDUM NOTE: Following the Standard HMIS Intake Process for SSVF Providers (as determined by the funding source and existing workflow): The referrals to SSVF programs will be done through HMIS and an ...
VBNL Assessment: VBNL Workflow for Emergency Shelter
VBNL JOB AIDE: ES/ HCHV VBNL ASSESSMENT WORKFLOW ADDENDUM NOTE: Please accept the referral in HMIS ShelterPoint before starting the intake assessment and Detroit BNL assessment. Please refer to the Running and Receiving Referral Reports Job aide to ...
VBNL Assessment: VBNL Workflow for GPD programs
NOTE: Follow the Standard HMIS Intake Process for GPD (as determined by the funding source and existing workflow): The referrals to GPD programs will be done offline. Please refer to the Running and Receiving Referral Reports Job aide to either ...
Working with Households
When working with households, there are several factors to keep in mind: Selecting the correct household – When working with a client record, you will find many clients who appear to belong to multiple households. While there may be several factors ...
Recording Referral Outcomes
The tracking of HMIS referrals and outcomes is a critical component of Detroit’s HMIS data collection process. It is a requirement of several grants, impacts COC scoring, and is used heavily in data analysis to determine the percentage of clients ...
Where to enter Client Legal Name in HMIS
If a client identifies with a different name than the one on legal documents (for example, a client is transgender and has not legally changed their name), staff should enter the client’s legal name in the First Name and Last Name fields until a ...
Popular Articles
Data Completeness Post Referral from CAM
Providers are to be sure they are auditing and maintaining data received from CAM. Once data is received, providers are responsible for it. That said, providers are responsible for verifying that data is complete and correct. While CAM is the first ...
Running and Scheduling Reports in Business Objects
How to Run Reports In BusinessObjects Log in Community Services (ServicePoint) Navigate to Reports Connect to SAP BusinessObjects located under Custom Reports Select Folders on the Home Page Follow the pathway below to find the most commonly used ...
Missing / Expired ROIs
An ROI is the HMIS Client Consent that allows sharing of client’s data according to the provisions outlined in the ROI document. It is important to remember that without an active ROI in HMIS, the data relating to the client’s entry into your program ...
HUD VASH HMIS Entry Workflow
1 MSHMIS VASH INTAKE ENTRY WORKFLOW All veterans referred to HUD-VASH will initially come through the CAM Access Site. Prior to making the referral, CAM staff will create a record in HMIS for all household members and will complete several of the ...
Entering Data As (EDA) & Backdate?
When do I use Enter Data As (EDA)? When inputting data into Community Service, remember to always select the correct "Enter Data As," or EDA, provider. You should click on Enter Data As to enter EDA mode every time you login to Community Service for ...