Data Quality
Date of Birth DQ Errors
If your CoC APR shows clients with DOB data issues, be sure to check that: · The date of birth is recorded for the client · The Date of Birth Data Entry type is recorded as “Full DOB Reported (HUD)” Please refer to the attached job aid for assistance
Discharge Destination Documents
Document that details the exit destination options that are used when a client leaves a project and the options that determine the client engagement rate based of the exit destination selected. Pleace refer to the MCAH documentation attached below.
Finding and Fixing Data Quality Errors on the CoC APR and CAPER
This document is an instructional guide to run and review the Continuum of Care (CoC) Annual Performance Report (APR) and Emergency Solution Grant (ESG) Consolidated Annual Performance and Evaluation Report (CAPER) to correct missing and null data ...
Data Quality Checklist
The Data Quality Checklist is a summary of key features to confirm and consider while fixing not only income and non-cash benefit but other sub assessments in need of HUD verification including; Disabilities sub assessment and Health Insurance sub ...
Length of Time in Program
Length of time (LOT) data errors are based on data in the Project Start Date and Project Exit Date. When a client has an Entry/Exit record with a provider where the LOT is greater than the maximum days for that project type, reports will flag this as ...
Overlapping Entry/Exit Data Errors
Overlapping Entries An overlapping entry is when a client has an Entry Date in one provider that is before the Exit Date from another provider. This occurrence of overlapping entries will cause errors on reports. Overlapping entries with same ...
Detroit CoC Income and Non-Cash Benefits
Income sources and non-cash benefits are recorded to determine whether house holds are accessing all income sources and mainstream program benefits for which they are eligible at the time of project start. Collection this information throughout the ...
Quarterly Audit
The purpose of the audit is to have agencies review the data entered and correct any inaccurate entries as accurate data will improve system wide data. All data errors reported in the quarterly audit are from the CoC APR and Business Object ...
Updating & Editing Social Security Numbers in the HMIS
Background Social Security Numbers (SSN) are collected for each client in the HMIS and are used to create a unique client identification within the system. This unique client ID allows the system to assist in identifying client records in an effort ...
Popular Articles
Data Completeness Post Referral from CAM
Providers are to be sure they are auditing and maintaining data received from CAM. Once data is received, providers are responsible for it. That said, providers are responsible for verifying that data is complete and correct. While CAM is the first ...
Running and Scheduling Reports in Business Objects
How to Run Reports In BusinessObjects Log in Community Services (ServicePoint) Navigate to Reports Connect to SAP BusinessObjects located under Custom Reports Select Folders on the Home Page Follow the pathway below to find the most commonly used ...
Missing / Expired ROIs
An ROI is the HMIS Client Consent that allows sharing of client’s data according to the provisions outlined in the ROI document. It is important to remember that without an active ROI in HMIS, the data relating to the client’s entry into your program ...
HUD VASH HMIS Entry Workflow
1 MSHMIS VASH INTAKE ENTRY WORKFLOW All veterans referred to HUD-VASH will initially come through the CAM Access Site. Prior to making the referral, CAM staff will create a record in HMIS for all household members and will complete several of the ...
Entering Data As (EDA) & Backdate?
When do I use Enter Data As (EDA)? When inputting data into Community Service, remember to always select the correct "Enter Data As," or EDA, provider. You should click on Enter Data As to enter EDA mode every time you login to Community Service for ...